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ARTICLE I
OFFICE
Section 1 - Principal Office:
The principal office of the corporation
in the State Of Maryland shall be at 2711 Sprague Drive, Waldorf,
Maryland 20601-3022. The corporation may have such other offices,
either within or without Maryland, as the Board of Directors may
determine or as the affairs of the corporation may require from
time to time.
Section 2 - Registered Office and Registered
Agent:
The corporation shall have and continuously
maintain in the State of Maryland a registered office and a registered
agent whose office is identical with such registered office. The
registered office may be, but need not be, identical with the principal
office in the State of Maryland, and the address of the registered
office my be changed from time to time by the Board of Directors.
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ARTICLE II
MEMBERSHIP
Section 1 - Classes of Membership:
The corporation shall have three (3) classifications
of members, with respective rights and qualifications as set forth
in the Articles of Incorporation. Those classifications are: Founding
Member, Full Member and Associate Member.
Section 2 - Withdrawal, Suspension and
Expulsion of Members:
(a) Any member may voluntarily
withdraw from the corporation by submitting a letter of resignation
to the Board of Directors.
(b) Any member may be suspended or expelled
for any act which brings disrepute on the individual or the corporation,
or which violates the principles of the Articles of Incorporation.
(c) Suspension and expulsion from the corporation
shall be determined by the Board of Directors.
Section 3 - Dues and Special Fees:
The Board of Directors shall be responsible for
assessment of any and all dues and/or special fees. Annual dues
and a one (1) time application fee shall be set by the Board of
Directors. Annual dues are due at the beginning of each fiscal year
and special fees are due by the date of the special event.
Section 4 - Membership Process:
(a) Qualified persons seeking membership
must declare in writing through a membership application submitted
to the Administrator, that they subscribe to the principles and
purposes of the organization.
(b) The Administrator will process the
new membership applications through the membership review process
for approval.
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ARTICLE III
BOARD OF DIRECTORS
Section 1 - General Powers:
The affairs of the corporation shall be managed
by its Board of Directors. Directors need not be residents of the
State Of Maryland but must be full members of the corporation.
Section 2 - Term:
The Board of Directors shall consist of four
(4) members and the President of the Corporation.
(a) Full members shall elect four (4) directors
from the membership to serve on the Board of Directors. The make?up
of the Board shall reflect as nearly as possible the make?up of
the membership of the corporation based upon the occupational discipline,
ie; those currently in law enforcement and those currently in the
private sector doing consulting work.
(b) The term of office for each of the
Directors shall be two (2) years.
(c) A member of the Board of Directors
may be removed from office by a two?thirds (2/3) vote of the entire
membership.
Section 3 - Elections:
Nominations shall be submitted to the Administrator
prior to the second (2nd) Tuesday in October on an election year.
After preparing a list of candidates, theAdministrator shall submit
a ballot containing the list of candidates for each appropriate
category of office. The vote shall be taken by a ballot process
established by the Board of Directors. Election for directors representing
each category of membership shall be by plurality vote of the members.
Ballots shall be counted and certified by the Administrator who
shall notify the membership of results. The ballots must be returned
to by Administrator by the end of the day December 5, each election
year.
Section 4 - Duties and Responsibilities:
It shall be the duty and responsibility of the
Board of Directors to manage the affairs of the corporation, adopt
a budget, and act on all petitions submitted to it.
Section 5 - Meetings:
(a) The Board of Directors shall meet at
least once each calendar year. Notification of a meeting shall be
given to the membership at least four (4) weeks prior to the date
thereof.
(b) The time, location and agenda of each
meeting shall be determined by the Board of Directors.
(c) Members of the corporation may attend
the meeting of the Board of Directors and shall have the opportunity
to present any new business or ask questions concerning the work
of the corporation.
(d) A quorum for a meeting is five
(5) or more members of the Board of Directors and/or Executive Committee
present in person.
(e) Roberts Rules of Order, revised, shall
govern conduct at the meeting. The President or his designee shall
act as Chairman of the meeting. Unless otherwise specified in the
Articles, all decisions shall be determined by a majority vote.
In the event of a tie, the President will cast the deciding vote.
Section 6 - Waiver of Notice:
Attendance of a Director or member at any meeting
shall constitute a waiver of notice or such meetings, except where
a Director of member attends a meeting for the express purpose of
objecting to the transaction of any business because the meeting
is not lawfully called or convened.
Section 7 - Vacancies:
A vacancy on the Board of Directors shall be
filled for the unexpired term by a candidate nominated from the
category of members of the departing director and approved by a
majority vote of the remaining directors.
Section 8 - Compensation:
(a) Members of the Board of Directors shall not
receive compensation for services rendered to the corporation, but
may be reimbursed for expenses.
(b) The preceding paragraph does not apply to
contract services related to administrative duties defined by the
Board of Directors for the daily operations of the Corporation.
Section 9 - Informal Actions:
Any action required or permitted to be taken
at any meeting of the Board of Directors or of any committee thereof
may be taken without a meeting, it a written consent to such action
is signed by a majority of the members of the Board or of such committee,
as the case may be. Such written consent is filed with the minutes
of proceedings of the Board or the Committee.
Section 10 - Administration
The Board of Directors shall designate an Administrator
for the purpose of the day to day operations of the Corporation
to include, but not be limited to, the membership process, elections
process, and daily operations. The Administrator may be a member
of the Executive Committee or such other person as deemed appropriate
for the effective conduct of the Corporation’s business. The administrator
shall act in that capacity at the direction of the Board of Directors.
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ARTICLE IV
OFFICERS
Section 1 - Membership:
There shall be an Executive Committee consisting
of a President, Vice?President, Secretary, and Treasurer. Four members
shall be elected by the full members to serve as this Executive
Committee. The term of office for the members of the Executive Committee
shall be two (2) year.
Section 2 - Duties and Responsibilities:
(a) The President, Vice?President, Secretary
and Treasurer shall carry out their respective functions as directed
by the Board of Directors in accordance with the provisions set
forth in the Articles.
(1) PRESIDENT: The President shall be responsible
for the operations of the Executive Committee, the activities
of the staff, and such other duties as may be assigned to him
by the Board of Directors. The President would be an ex?officio
member of all committees and in the case of a tie, cast the deciding
vote.
(2) VICE?PRESIDENT: The Vice?President
shall be responsible for the operations of the Executive Committee
and the staff in the President's absence and shall be given such
other duties as assigned to him by the president.
(3) SECRETARY: The secretary shall be
responsible for the records of the corporation and records of
all official meetings.
(4) TREASURER: The Treasurer shall be
responsible for the financial records of the corporation expenditures
of funds in accordance with the budget. Preparation of financial
reports as directed by the Executive Committee and shall administer
the funds of the organization as directed by the Board of Directors.
(b) The Executive Committee in accordance with
the provisions set forth in the Articles, shall draft an annual
budget for submission and approval to the Board of Directors. Shall
perform all activities necessary to accomplish the business of the
corporation in accordance with this budget. Any modifications thereto
must be submitted and approved by the Board of Directors.
(c) The Executive Committee shall act on behalf
of the Board of Directors whenever it is not possible or expedient
to consult the full Board.
Section 3 - Elections:
The general membership will nominate the candidates
for each position, and transmit those nominations to the Administrator.
The membership will elect each officer by a majority vote. The process
of nominations and elections will begin with the highest officer
position (President) and be completed before moving down successively
to each position.
Section 4 - Vacancies:
(a) A vacancy on the Executive Committee
shall be assumed, for the unexpired term by the unsuccessful candidate
for the officer position being vacated. The new member of the Executive
Committee will serve in the office for the remaining term of the
vacating officer.
(b) Until a vacancy is filled by a majority
vote of the membership, the remaining members of the Executive Committee
shall be responsible for the duties of the vacant office.
(c) A member of the Executive Committee
may be removed from office by a two?thirds (2/3) vote of the general
membership.
Section 5 - Committee Work:
The Executive committee may conduct business
by meetings on one week's prior notice to the members thereto, or
by letter, telephone or by any other reasonable means. All decisions
made by the Executive Committee, as a body, shall be by a majority
vote. Tie votes will be referred for decision to the Board of Directors.
Executive Committee decisions may be appealed to the Board of Directors
by petition. Such a Petition shall be filed with the Board no later
than thirty?one (31) days from the date of the regular meeting following
any decision of the Executive Committee appealed. A petition shall
bear the signatures of at least 30 full members.
Section 6 - Compensation:
(a) Members of the Executive Committee shall
not receive compensation for services rendered to the Corporation,
but may be reimbursed for expenses.
(b) The preceding paragraph does not apply to
contract services related to administrative duties defined by the
Board of Directors for the daily operations of the Corporation.
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ARTICLE V
FINANCES
Section 1 - Budget and Annual Report:
The Executive Committee shall prepare an annual
financial report for submission to the Board of Directors.
Section 2 - Grants:
The Board of Directors may prospectively or retroactively
authorize any officer or officers, agent or agents, in the name
of and on behalf of the corporation, to make and grant, or receive
contributions or otherwise rendered financial assistance in accordance
with the Articles.
Section 3 - Execution of Contracts:
(a) The Board of Directors except as otherwise
provided in the Articles and Bylaw, may prospectively or retroactively
authorize any officer(s) or agent(s) in the name of and on behalf
of the Corporation, to enter into any contract or execute and satisfy
any instrument, and any such authority may be general or confined
to specific instances.
(b) No officer(s) shall enter into any
contract or execute any instrument, the face value of which obligates
the corporation to pay a sum in excess of two-hundred-fifty ($250.00)
dollars without prior approval from a majority Board of Directors.
Section 4 - Loans:
The Board of Directors may prospectively
or retroactively authorize the President or any officer(s) or agent(s)
of the Corporation.
(a) To effect loans and advances at any
time for the corporation from any bank, trust company, or other
institution, or from any firm, corporation, or individual;
(b) For such loans and advances to make,
execute and deliver promissory notes, bonds or other certifications
or evidence of indebtedness of the corporation; and
(c) When authorized to do so to pledge and
hypothecate or transfer any securities or other property of the
corporation as security for any such loans or advances. Such authority
conferred by the Board of Directors may be general or confined to
specific instances. No loans shall be made by the corporation to
any director or officer thereof.
(d) No officer(s) shall effect a loan or
advance, the amount of which obligates the corporation for repayment
of a sum in excess of two-hundred-fifty ($250.00) dollars in total
without prior approval from a majority of Board of Directors.
Section 5 - Checks, Drafts, etc.:
All checks, drafts and other orders for payment
of money out of the funds of the corporation and all notes and other
evidences of indebtedness of the corporation shall be signed on
behalf of the corporation in such manner as shall from time to time
be determined by resolution to the Board of Directors, such instruments
shall be signed by the Treasurer.
Section 6 - Deposits:
The funds of the corporation not otherwise employed
shall be deposited from time to time to the order of the corporation
in such banks, trust companies or depositories as the Board of Directors
may select or as may be selected by any one or more officer(s) or
agent(s) of the corporation to whom such power may from time to
time by delegated by the Board of Directors.
Section 7 - Gifts:
The Board of Directors may accept on behalf of
the corporation any contributions, gifts, bequests, or devises for
the general purposes or for any special purpose of the corporation.
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ARTICLE VI
COMMITTEES
Section 1 - Standing Committees:
(a) The standing committees of the corporation
shall be the Publication Committee, Research Committee, Liaison
Committee, and Resolution Committee
(b) The duties of the standing committees
shall be to carry out the work of the corporation as specified in
the Articles and Bylaws, and as directed by the Executive Committee.
(c) Appointment to a standing committee,
including the appointment of its chairman, shall be made by the
members and shall consist of two (2) members of the law enforcement
community and two (2) members from the private consultants with
the Vice?President being an ex?officio member.
Section 2 - Committee Work:
(a) Reports on the work of the committees
shall be submitted to the Executive Committee for appropriate action
at a time designated by the Executive Committee.
(b) The decisions of a committee shall
be made by a majority vote with ties broken by the president who
is an ex?officio member of all committees. An appeal of a committee
decision may be made to the Board of Directors by petition of at
least ten (10) full members.
Section 3 - Compensation:
Committee members shall not receive compensation
for services rendered to the Corporation, but may be reimbursed
for expenses.
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ARTICLE VII
MEETINGS OF MEMBERS
Section 1 - Annual Meetings:
Annual meetings of the corporation shall be held
at such time and place as may be determined by the Board of Directors
and stated in the notice of the meeting. Regional meetings of members
are encouraged.
Section 2 - Regular Meetings:
The corporation may conduct regular business
meetings as necessary to conduct the business of the Corporation.
Notice to be given thirty days prior on the corporation's website.
Section 3 - Special Meetings:
Special meetings of the members of the corporation
for any purposes or purposes may be called by the President, the
Secretary, the Board of Directors or by written request to the Executive
Committee by one?third (1/3) of the full membership.
Section 4 - Notice of Meetings:
Written or printed notice of the annual meeting,
regional meeting or any special meeting, stating the time, place,
and in the case of a special meeting the purpose of the meeting
thereof. Shall be given to each full member not less that thirty
(30) days nor more that sixty (60) days prior to the date thereof.
Section 5 - Meeting Agenda:
The agenda for the meeting shall be established
by the Executive Committee. All members in attendance shall have
the opportunity to present any new business or ask questions concerning
the work of the corporation.
Section 6 - Quorum:
Those persons present in person at a duly noticed
meeting shall constitute a quorum. Actions taken at a regional meeting
will not be considered the actions taken of the corporation.
Section 7 - Rules of Conduct:
Roberts Rules of Order, revised, shall govern
the rules of conduct at all meetings. The President or his designee
shall act as chairman of the meeting. Unless otherwise specified
in the Articles, all decisions shall be determined by a majority
vote.
Section 8 - Informal Actions by Members:
Any action required by law to be taken at a meeting
of the entire membership, or any action which may be taken at a
meeting of members, may be taken without a meeting if a consent
in writing, setting forth the action so taken, shall be signed by
a majority of the members entitled to vote with respect to the subject
matter thereof.
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ARTICLE VIII
ARTICLES OF INCORPORATION
Section 1 - Amendments:
Amendments to the Articles of Incorporation
shall be made in the following manner:
(a) The Board of Directors shall adopt
a resolution setting forth the proposed amendments and directing
that it be submitted for an advisory vote of the voting membership.
(b) The proposed amendments shall be adopted
on receiving the affirmative vote of at least two?thirds (2/3) of
the membership.
(c) Any number of amendments may be submitted,
and voted on at any one meeting of the Board of Directors.
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ARTICLE IX
LIABILITY AND INDEMNIFICATION
Section 1 - Liability and Indemnification:
(a) In the absence of fraud or bad faith,
the directors of the corporation shall not be personally liable
for it debts, obligations or liabilities; and the corporation shall
indemnify any director or officer or former director or officer
of the corporation or any person who may have served at its request
as director or officer of another corporation, whether for profit
or not for profit, against expenses actually and necessarily incurred
by him in connection with the defense of any action, suit or proceeding
in which he is made a party by reason of being or having been such
a director or officer, except in relation to matters as to which
he shall be adjudged in such action, wait or proceeding to be liable
for negligence of misconduct in the performance of a duty.
(b) Such indemnification shall not be deemed
exclusive of any other rights which such director or officer may
be entitled, under any bylaws, agreement, vote of the Board of Directors
or members or otherwise. Anything contained in the Article to the
contrary notwithstanding, the corporation shall in no event indemnify
any person otherwise entitled to such indemnification if such indemnification
would constitute "self-dealing" as defined in Section 4941 of the
Internal Revenue Code of 1954.
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ARTICLE X
WAIVER OF NOTICE
Section 1 - Waiver of Notice:
Whenever any notice is required to be given under
the provisions of the Maryland Nonprofit Corporation Act or under
the provisions of the Articles of Incorporation or the Bylaws of
the Corporation, a waiver thereof in writing signed by the person(s)
entitled to such notice, whether before or after the time stated
therein shall be deemed equivalent to the giving of such notice.
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ARTICLE XI
BOOKS AND RECORDS
Section 1 - Books and Records:
There shall be kept at the principal office of
the Corporation correct books of accounts of all the business and
transactions of the Corporation.
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ARTICLE XII
SEAL
Section 1 - Seal
The Board of Directors shall provide for a corporate
seal.
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ARTICLE XIII
FISCAL YEAR
Section 1 - Fiscal Year:
The fiscal year of the Corporation shall be the
calendar year unless otherwise determined by resolution of the Board
of Directors.
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ARTICLE XIV
AMENDMENTS OF BYLAWS
Section 1 - Introduction:
Resolutions prepared by members shall be submitted
to the Board of Directors for consideration. An advisory vote of
all members shall be held. Adoption of the resolution shall require
a quorum vote by the membership.
Section 2 - Publications:
Only resolutions which have been approved by
the Board of Directors, shall be published in the name of the Corporation.
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